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Handle document versions

You can upload, sort or display the version of a document. Only the 100 most recent versions of a document are displayed and can be accessed.

Prerequisite

You have the Document administrator function privilege.

Upload version of a document

If you have edited a document after downloading it and want to update this version in ARIS document storage, you can upload the new version in your ARIS document storage. We strongly recommend that you check documents for malicious software before uploading.

Prerequisite

The document has the same name and document type as the first uploaded version of this document.

Procedure. Procedure

  1. Click Application launcher Application launcher > Documents Documents.

  2. Navigate to the relevant folder.

  3. Click Upload Upload new version of this document in the document row.The dialog for uploading a document opens.

  4. Select a file, enter a comment and click Upload.

You have updated an existing document in ARIS document storage. This works for Microsoft® SharePoint 2016 and Microsoft® SharePoint 2019 as well.

Sort versions of a document

You can sort versions of a document.

Procedure. Procedure

  1. Click Application launcher Application launcher > Documents Documents.

  2. Navigate to the relevant folder.

  3. Click the name of the document. The Document details page opens.

  4. Click Versions.

  5. Click a column title.

The document versions are sorted.

You can reverse the sort order by clicking the column title again.

Show version of a document

You can show the version history of a document. If a document is changed and uploaded again, a version history is created automatically.

Procedure. Procedure

  1. Click Application launcher Application launcher > Documents Documents.

  2. Click the name of the document. The Document details page opens.

  3. Click Versions.

  4. In the row of the relevant version, click Download Open version.

  5. Select Open with in your browser. Depending on you browser the download functionality might be different.

You can open the document if the software required for opening the document is available on your local system.

Delete version of a document

If a document is changed and uploaded again, a version history is created automatically. You can delete all versions of a document except for the last.

Procedure. Procedure

  1. Click Application launcher Application launcher > Documents Documents.

  2. Navigate to the relevant folder.

  3. Click the name of the document. The Document details page opens.

  4. Click Versions.

  5. In the row of the relevant version, click button_delete Delete.

  6. A confirmation prompt is displayed. Click OK.

You have deleted this version of the document from ARIS document storage.